How to copy and paste email addresses from MS Excel into a Gmail message. If you have a list of email addresses in an Excel spreadsheet, you can import this into a Mac Address Book by converting the Excel file into a text-based Comma Separated Value file.
One click to save/export multiple emails to text/PDF/HTML/Excel/CSV files in bulk in Outlook Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Now, Kutools for Outlook's Save as File feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. With only one click! This method will guide you to copy all emails from a mail folder in Outlook, and then paste to Excel workbook directly.
Please do as follows: 1. In the Mail view, click to open the mail folder that you will copy emails from. Note: If you do not want to copy each email’ message text to Excel, please ignore below three steps and jump to directly.
Turn off the Reading Pane by clicking View Reading Pane Off. See screenshot: 3. Click View Add Columns to open the Show Columns dialog box. See screenshot below: 4. In the opening Show Columns dialog box, please choose All Mail Fields from the Select available columns from drop down list; click to highlight the Message option in the Available columns section, and then click the Add button and OK button successively. See screenshot above. Now select all emails in the open folder, and copy them with pressing the Ctrl + C keys simultaneously.
Note: There are two methods to select all emails in the open mail folder in Outlook: A. Select the first email in the mail list, and then press the Ctrl + Shift + End keys at the same time; B. Select any email in the mail list and then press the Ctrl + A keys at the same time. Create a new workbook, and then paste the emails into Excel with selecting the Cell A1 and pressing the Ctrl + V keys simultaneously.
Save the workbook. Note: If you want to save all emails as an CSV file, please click File Save as in the workbook to save it as an CSV file. Export all emails from a mail folder in Outlook to Excel/CSV with Import/Export feature.
![How To Copy Email Addresses From Excel Into Outlook For Mac How To Copy Email Addresses From Excel Into Outlook For Mac](/uploads/1/2/5/6/125617917/581045030.png)
This method will introduce Microsoft Outlook’s Import and Export Wizard to export all emails from a mail folder to Excel workbook. Click File Open & Export (or Open) Import/Export (or Import).
In the opening Import and Export Wizard, please click to highlight the Export to a file option, and click the Next button. In the opening Export to a File dialog box, please click to highlight the Comma Separated Values option, and click the Next button. In the new Export to a File dialog box, please click to highlight the mail folder that you will export emails from, and click the Next button. In the third Export to a File dialog box, please click the Browse button. In the popping up Browse dialog box, please specify the destination folder you will save the exported CSV file into, name it in the File name box, and click the OK button. See screenshot above: 7. And then click the Next button in the Export to a File dialog box.
In the last Export to a File dialog box, please check the Export “E-Mail messages” from folder option to open the Map Custom Fields dialog box. See screenshot below: Note: If the Map Custom Fields dialog box does not come out, please check the Export “E-Mail messages” from folder option, and then click the Map Custom Fields button. In the Map Custom Fields dialog box, please add or move fields in the To section as you need, and then click the OK button.
See screenshot above: 10. Click the Finish button in the opening Export to a File dialog box.
So far, all emails in the specified mail folder have been exported as an CSV file already. To save as an Excel file, please go ahead as follows: 11.
Go the destination folder, right click the exported CSV file, and then select Open with Excel from the right-clicking menu. See screenshot: 12. Now the exported CSV file is opening in Excel. Please save the Excel workbook. So far we have exported all emails from the specified mail folder in Outlook to a new Excel workbook already.
Export each email from an Outlook mail folder to an individual Excel/CSV file. Open the specified mail folder in Outlook, press Ctrl + A keys to select all emails in it, and click Kutools Bulk Save. In the Save messages as other files dialog box, please click Browse button to specify the destination folder you will save the Excel files, check the Excel format option (or CSV format option) only, and click the Ok button. See screenshot: Now you will see each email in the specified mail folder is exported as an individual workbook (or CSV file) in bulk.
See screenshot: Related Articles.
In the past I have been able to send a group email by copying a column of email addresses from an Excel spreadsheet and pasting it into the To: window of an email message I had composed. I simply dragged my cursor down the column containing the email addresses, right-clicked Copy, put my cursor into the To: window of the email, and hit Paste. Mail recognized the list as a series of email addresses and I was able to hit Send and the email went on its way. Today I tried to do this and after I hit Send I got an error message. It appears to me that Mail did not recognize the list as a series of individual email addresses but saw them as one long address; the error message said it 'did not appear to be a valid email address'. Has something changed in Mail?
I recently installed Mavericks! I can't be the only one who sends group emails this way. Are others experiencing this problem? Now Tony, I know you can't hear my tone on a forum post but I was not complaining, simply stating facts 😉.
This change brought several people in my office to a grinding halt in a long established workflow that is really rather simple (and I thought was already assumed from the original post above ðŸ˜.): 1) Select a set of records in FileMaker Pro 12 and export only their e-mail addresses as a CSV file. 2) Open that CSV file in Excel.
3) Copy the column of e-mail address. 4) paste into the appropriate recipient field in Mail. 5) Send If I were to complain it would be about Apple's typically opaque approach to updates. There is no granular explanation of why changes were made or even 'what' changes were made. Complaining is futile since Apple is Apple and is unlikely to change, but sometimes it is cathartic to 'shout into the void' ðŸ˜. I had thought about doing something with a formula in Excel and your suggestion was simple and helpful🙂.
Again, however, it is only a workaround for a long established helpful behavior that Apple has inexplicably broken/removed in Mavericks Mail😢. I, and the other posters here, would love to have the capability back rather than have to add previously unneeded steps to our workflows. Ultimately we may add scripting steps to the FileMaker side to export the address lists with commas inserted already if Apple ends up having permanently removed this feature.
That workflow could be made a lot simpler Why do you need to copy the.csv file into excel? Try this in Automator: 1) Open Automator and select: Application 2) Select Action 'Ask for Finder Items' (not necessary, but edit prompt to: Select.CSV File) 3) Select Action 'Filter Finder Items' (to csv files) 4) Select Action: 'Run Shell Script' (select: Pass As Agruments) enter: sed 's/$/,/' $1 pbcopy Here's what it will look like Now, all you have to do is: 1) Select a set of records in FileMaker Pro 12 and export only their e-mail addresses as a CSV file. 2) Run that Automator App just created and select the CSV file 3) P aste into the appropriate recipient field in Mail. Thanks for the suggestion Tony.
I was hopeful that would provide us an even easier workflow! However, I set up my Automator Application just like you specified and it doesn't seem to do anything to the addresses. They simply get pasted in with quotes around them and spaces between them, no periods? I did a little quick research on the sed substitute command and found that your suggested shell script was missing the 'g' flag. I also substitued a quotation mark (') in place of the $ that you had in your script. Once I made those changes it works perfectly and provides the e-mails formatted as needed for pasting into mail! Here is the modified shell script that I used: sed 's/'/,/g' $1 pbcopy Thanks for pointing me in the right direction.
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This makes things almost as simple as before. In the past we had the following steps: 1. Run script in FileMaker Pro (this found the appropriate records, exported the e-mail addresses to CSV and automatically opened it in Excel) 2. Select and copy the column of addresses. Switch to mail and paste. Now we simply: 1. Export the CSV.
Run the Automator application 3. Select the created CSV in the dialog box 4. Switch to mail and paste. Now if I can set up automator to monitor the desktop and automatically run when an 'untitled.csv' file is created. That is my next task! UPDATE I set it up as Folder Action associated with the Desktop folder and dropped the first 'Ask for Finder Items' command and Boom! All I have to do is export and then paste!
Message was edited by: kbacon. Kbacon wrote: I did a little quick research on the sed substitute command and found that your suggested shell script was missing the 'g' flag.
I also substitued a quotation mark (') in place of the $ that you had in your script. Once I made those changes it works perfectly and provides the e-mails formatted as needed for pasting into mail! I incorrectly tested on a plain text file that had 1 emai per line, and no quotes, i.e. ('$' is end-of-line) Nice that you were able to de-bug it. Now if I can set up automator to monitor the desktop and automatically run when an 'untitled.csv' file is created.
That is my next task! You can create the Automator as a Folder Action, but I wouldn't use the Desktop Folder (although I guess you could). (The reason why I wouldn't use the Desktop is that the Automator will run whenever any file is placed on the Desktop) You should be able to create an Auomator Service, this way you can highlight the csv file and right-click to run.
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